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Join the conversation and help make a difference in our community - your voice matters. When you engage with your municipal government, we work together to strengthen our civic spirit and make life better in the Township of Hamilton.
Access to local government is an important and valuable part of our democratic process. If you have an issue about which you'd like to address Council, you can do so in the public forum of a Council meeting. If you'd like to appear before Council, please contact the Clerk who will work with you to arrange a date to appear before Council.
Members of the public can connect with local council through a variety of methods. Find the best option for you below.
Submit your comments to Council and Staff regarding municipal matters by emailing the Corporate Services Department or by mail to the attention of the Clerk at P.O. Box 1060, Cobourg, Ontario, K9A 4W5.
If you are submitting comments regarding a matter on an upcoming Council or Committee agenda, please ensure you note the Item Number and the date of the meeting.
Connect with Council by phone or set up a meeting. To find contact information for Council members, view the Council contact information in our Council webpage.
Please note that contacting through phone and email is considered an informal channel and may not be referred to during Council's decision-making process.
Delegations and Presentations
Agendas are prepared almost a week prior to Council meetings; delegations must also be booked with the Clerk at least a week prior to a meeting date. Any documentation, letters, slide shows or drawings to be presented to Council are to be provided to the Clerk, preferably in electronic format, within the same time frame so they can be included in the Council agenda package.
Please be advised that if you make a presentation, speak or appear at the meeting venue during a meeting, you, your comments and/or your presentation may be recorded, broadcast and/or recorded in the meeting Minutes.
By submitting information, including print or electronic information, for presentation to the Township’s Council or Committees you are indicating that you consent to the disclosure of your personal information, and have obtained the consent of persons whose personal information is included in the information to be disclosed to the public.
Your information is collected for the purpose of informed decision-making and transparency under various municipal statutes and by-laws and in accordance with the Municipal Act, 2001, Planning Act, Municipal Freedom of Information and Protection of Privacy Act and the Township’s Procedure By-law.
Tips for Presenting to Council
What is the Public Record?
The public record includes all information that is submitted to Council in relation to a meeting, such as written correspondence, presentations, and delegation materials. Once received, this information may be included in the meeting agenda and recorded in the official minutes, which are publicly available on the Township’s website.
By submitting information to Council, you acknowledge that your name and any details you provide may become part of the public record. Personal contact information will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). If you have questions or concerns about what may be shared, please contact the Corporate Services Department before submitting.
Contact Us
8285 Majestic Hills Drive
P.O. Box 1060 Cobourg, On K9A 4W5
Phone: 905-342-2810
Fax: 905-342-2818
Email Us
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