Freedom of Information | Township of Hamilton

The Township of Hamilton is committed to open, transparent, and accountable governance. In accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), members of the public have the right to request access to municipal records, including general records and records containing their own personal information.

What is MFIPPA?

MFIPPA is a provincial law that applies to all municipalities in Ontario. It ensures:

Public access to government information, with limited exemptions.
Protection of personal privacy, by limiting the collection, use, and disclosure of personal information held by the Township.

Types of Requests

You can make two types of information requests:

General Information Request: Access to records about a municipal program, service, or activity.
Personal Information Request: Access to records containing your own personal information held by the Township.

Some information may be exempt from disclosure under MFIPPA, such as records that contain personal privacy, solicitor-client privilege, or third-party commercial information.

Informal Access to Records

Before submitting an FOI request, we encourage you to contact the appropriate department. Many records are available through informal means, such as public documents on our website or through routine disclosure. Find departmental contact information in our Contact Directory.

How to Make a Request

To make a Freedom of Information Request:

Complete a Freedom of Information Request Form
Paper copies are available at the Township Office, 8285 Majestic Hills Drive, Camborne.
Include the mandatory $5.00 application fee
Payment can be made by cash, cheque, or debit at the Township Office. Cheques should be made payable to the Township of Hamilton.
Submit Your Request
Deliver your completed form and fee to:
Municipal Clerk's Office
Township of Hamilton
8285 Majestic Hills Drive
Cobourg, ON K9A 4J7

You may also submit requests by mail to: The Township of Hamilton, 8285 Majestic Hills Drive, Cobourg Ontario, K9A 4W5

Email your FOI request to the Corporate Services Department.

Process and Fees

The Township has 30 calendar days to respond to your request.
Additional fees may apply for search time, preparation of records, photocopying, or computer programming.

You will be notified if further fees are required before your request is processed.

Need Assistance?

For help with FOI requests or to find out if the information you need is already available, please contact:

Corporate Services Department
Phone: 905-342-2810
Send us an email