Deputy Clerk/Records Management Coordinator

The Township of Hamilton is a rural/urban community nestled between Lake Ontario and Rice Lake in Northumberland County, one hour east of Toronto next door to Cobourg. With a population of 11,000 and almost 300 kms of municipal roads, the Township offers a delightful blend of the Oak Ridges Moraine, active farms, residential subdivisions and estates, historic villages, waterfronts and tourism. The Township is currently seeking a full-time Deputy Clerk/Records Management Coordinator.


Job Title:

 Deputy Clerk/Records Management Coordinator

Date Posted:

June 01, 2020

Closing Date:

June 25, 2020 - 12:00PM



Reports to:

Director of Corporate Services (Municipal Clerk)


$67,814.00 - $79,333.00 annually 


Full-time (35 hours per week)

Start Date:


Job Summary

The Deputy Clerk/Records Management Coordinator position will be responsible for co-ordinating and maintaining the Information Governance/Records Management Program, Corporate Accessibility, Freedom of Information (FOI) requests as well as assisting in the preparation of Council and Committee Agendas and Minutes. The incumbent will also attend Council and Committee Meetings.

For more information and a list of qualifications, please view the full Position Description.


Applying to a Job Posting

Applicants are invited to submit a cover letter and resume to no later than 12 noon on June 25, 2020. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name - Job Title). Applicants may also mail or fax their application to: 

Township of Hamilton, Human Resources

P.O. Box 1060, 8285 Majestic Hills Drive

Cobourg, ON, K9A 4W5

Fax:  905-342-2818  



We are committed to inclusive barrier-free recruitment and selection processes. We are pleased to accommodate individual needs. Applicants must advise Human Resources of any requirements if contacted for an interview.


Background Check

A valid and satisfactory Police Records Check will be required prior to start of employment. A Vulnerable Sector Check is required for identified positions.